Nakali Consulting, Inc

Supporting Family Child Care in the Bay Area

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Sample Family Child Care Cash Flow / Financial Projections Spreadsheet - EXCEL Format (formulated for computer)


Sample Family Child Care Cash Flow / Financial Projections Spreadsheet- PDF Format

(to print out and fill in)

*Please note-documents print on

legal size paper

It’s hard to stay afloat in either business or personal finances if you don’t have, and follow, a budget. Your budget tells you how much income you are bringing in, how much you are paying out in expenses, and what you have left over – your profit. If you don’t already have one, you need to develop a budget.
It’s hard for many people when they first sit down to develop their budget because they have no real idea how much they are bringing in or what they are spending. It’s critical that you develop a method of record keeping and are diligent about recording your earnings and expenditures. For some people, the easiest way to do that is in a spreadsheet on the computer, for others, pen and paper are most effective. Choose the method that is easiest for you because if it isn’t convenient or natural, you won’t be able to keep it up.
When putting together your budget, be sure to include the following as well as any other income or expenses unique to your business and family:

 

Cash Flow Projections and Planning for the Future  

Cash flow projections

A budget allows you to project future cash flow, which makes it possible to plan for expansion or quality improvements. When projecting future cash flow, keep in mind that there are several issues and/or events that can affect income such as:
• Expansion, Natural ebb and flow of enrollment cycles, Economy,Changes in family/location/spouse’s income
and Marketing

 

Long-term financial planning

Budgeting also makes it possible to plan for long-term financial goals. There are some steps you can take now to ensure stability and security when you are ready to retire. Remember to **Pay yourself first! Saving even $25 a month can add up, and if you put nothing away now, you have nothing later.  

I would advocate that paying yourself first also includes investing in insurance. Life is full of uncertainties and investing in Liability, Home, Renters, Auto, Health or Life insurance today, could prevent you from losing everything in the future.

Family Child Care

Budget, Cash Flow and Financial Projections

 

Income

 

Business Income
Private pay parents
Subsidy payments
Food program
Evening/weekend care

Outside income
Part-time job
Spouse
Rental income
Retirement/SSI
Other

 

Expenses

 

Business expenses

Rent/Mortgage
Utilities, Phone/ Internet
Food

Payroll

Supplies and Materials
Liability Insurance
Marketing
Training and Conferences 

 

Personal expenses
** Pay yourself first! 

Car –car payments,

gas and insurance
Food
Childcare /Education
Medical
Credit Card/Loan Payments

Personal Costs – clothing, gym, and salon appoints, etc.
Other – Be Sure to Allow for Children’s Activities, Special Events & Holidays

 

 ** “A phrase commonly used in personal finance and retirement planning literature that means to automatically route your specified savings contribution from each paycheck at the time it is received.  Because the savings contributions are

automatically routed from each paycheck to your investment account, this process is said to be "paying yourself first", or before you begin paying your monthly living expenses and making discretionary purchases.”  --INVESTOPEDIA.COM

Establishing Rates

 

One of the most common questions providers ask is "How much should I charge?"  The answer to that question is individual and different for every provider. The answer is NOT what the provider down the street is charging. The answer is NOT what the Children’s Council, or other subsidy agencies, will pay. To come up with the answer to this question, a provider must ask his or herself the following questions and then use the information to come up with a rate that is r ight for that particular provider.
* How much do I need to charge in order to cover my expenses?
* How much can parents afford to pay?
* Can I participate in any programs such as the Infant/Toddler Sustaining Grants or WAGES + FCC that will help cover the cost of care so I can offer a scholarship to parents that can’t afford to pay what I need to charge?

 

Many providers worry that parents will question the justification for charging the rates they do. In fact, I would hope that parents do question a provider’s rates. Parents have the responsibility of ensuring that they are paying for quality care for their children, and it is the provider’s responsibility to ensure them that they are. If a provider believes in the value of her profession and is able to articulate to parents the value and the quality of the services she provides, parents will be confident that they are getting their money’s worth.

 

 

Enrollment in family child care is constantly going up and down.  To ensure that you will be able to cover expenses if a child leaves without notice, I recommend that providers try to budget for one child less than they anticipate enrolling. 

 

 

 

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 Nakali Consulting

Natalie Brutto 
840 Hayes St. #3
San Francisco, CA 94117
Ph: 415-863-4642 / 415-505-1590
Fax : 415-874-9282
natalie@nakaliconsulting.net